Document Controller

About the role

This is a Document Controller position responsible for managing and maintaining project documents, drawings, correspondence, reports, and records in a construction, engineering, or related environment.

Key responsibilities

• Manage and maintain project documents, drawings, correspondence, reports, and records
• Control the issuance, distribution, revision, and filing of project documents and drawings
• Maintain proper document numbering, version control, and document registers
• Ensure only the latest approved drawings/documents are circulated and used by the project team
• Track incoming and outgoing documents, submissions, approvals, RFIs, transmittals, and related correspondence
• Coordinate documentation between the project team, consultants, contractors, subcontractors, and suppliers
• Maintain both hardcopy and electronic filing systems in an organized manner
• Follow up on outstanding documents, submissions, approvals, and document revisions
• Assist in preparing project records and documentation required for meetings, progress claims, handover, and project close-out

About you

• Diploma or Degree in Business Administration, Construction Management, Engineering, or a related field
• Previous experience as a Document Controller in the construction, engineering, interior fit-out, or related industry is preferred
• Familiar with construction documents, drawings, document registers, transmittals, RFIs, and submissions
• Proficient in Microsoft Office (Word, Excel, Outlook) and document filing systems
• Knowledge of AutoCAD / drawing management platforms / cloud document systems will be an advantage
• Strong organizational skills with good attention to detail
• Able to manage multiple documents and deadlines efficiently
• Good communication and coordination skills
• Able to work independently and follow established document control procedures