Document Controller

Green Grid Connect (GGC) is a part of the Gransolar Group, a globally recognised leader in solar photovoltaic energy and battery storage systems, with over 17 years of experience. At GGC, we specialise in delivering cutting-edge solutions across the renewable energy value chain; from integrating electrical and civil engineering, to the development, construction and commissioning of renewable projects.

The Role

We are seeking a Document Controller to manage and maintain project documentation, ensuring accuracy, compliance, and accessibility across project teams. Join our team and play a critical role in ensuring seamless project operations through efficient document management. You will play a key role in supporting project efficiency by overseeing document control processes, ensuring version management, and facilitating smooth communication between internal and external stakeholders.

Key Responsibilities

• Maintain and administer document control systems (e.g., SharePoint, Aconex, Procore, TeamBinder), ensuring effective version control, document numbering, templates, and formatting standards are consistently applied.
• Manage the distribution, submission, and tracking of project documentation, including transmittals, RFIs, approvals, technical documentation packages, and handover dossiers.
• Monitor document review workflows, follow up on outstanding comments and approvals, and maintain accurate registers and status reports to support project delivery.
• Ensure all project documentation complies with company procedures, quality standards, contractual requirements, and audit obligations through accurate and traceable record management.
• Coordinate document flow between project teams, engineers, consultants, contractors, clients, and other stakeholders to ensure timely access to current and approved information.
• Support project execution and closeout activities by archiving records, assisting with audits, providing administrative support, and training team members on document control processes and systems.

Requirements

• Minimum 5 years of experience in a Document Control, Records Management, Project Administration, or Quality Administration role.
• Previous experience within construction, engineering, infrastructure, renewable energy, mining, or industrial projects preferred.
• Demonstrated experience managing project documentation throughout project delivery phases.
• Experience working with Electronic Document Management Systems (EDMS) such as Aconex, Procore, TeamBinder, or SharePoint.
• Familiarity with project documentation processes, transmittals, document reviews, approvals, and handover requirements.
• Certificate, Diploma, or equivalent qualification in Business Administration, Information Management, Project Administration, or a related discipline is advantageous.

Benefits

Join Gransolar Group and become part of an industry leader dedicated to innovation, sustainability, and personal development. We value a culture-first approach and provide a supportive environment focused on your growth and success. If you're ready to make a meaningful impact in the renewable energy sector, we encourage you to apply and be part of our journey towards a greener future.