Document Controller

We are looking for a highly organized and detail-oriented Document Controller to manage company documents, records, and work permit administration in a fast-paced marine and offshore environment. The role is critical in ensuring all documentation remains accurate, up-to-date, compliant, and readily accessible across the organization.

Key Responsibilities

Document Control

• Manage and maintain company manuals, procedures, forms, work instructions, and records.
• Control document revisions, approvals, distribution, and archiving.
• Ensure only the latest approved documents are available for use.
• Maintain the Master Document Register and document tracking system.
• Process and coordinate document changes and approval workflows.
• Upload, update, and manage documents within SharePoint and document management systems.
• Coordinate periodic document reviews with document owners.
• Support internal audits, external audits, client inspections, and certification processes.
• Ensure document confidentiality, traceability, and compliance with company standards.

Vietnam Work Permit Administration

• Coordinate and monitor Vietnam work permit and visa applications for employees and vessel personnel.
• Liaise with agents, authorities, employees, and stakeholders to ensure timely approvals and renewals.
• Track permit and visa validity to ensure full compliance with local regulations.
• Maintain accurate records and provide regular status updates on applications, approvals, renewals, and expiries.

QHSE Compliance

• Support compliance with ISO, ISM Code, ISPS Code, MLC, and company management systems.
• Ensure document control activities meet regulatory and certification requirements.
• Assist in continuous improvement initiatives and compliance reporting.

Requirements

Diploma or Degree in Business Administration, Information Management, Maritime Studies, Quality Management, or related discipline.

✅ Minimum 2–3 years' experience in:

• Document Control
• Administration
• Quality Management
• Marine, Offshore, Shipping, or Vessel Management environments (preferred)

✅ Proficient in:

• Microsoft Office Suite
• Any AI applications
• SharePoint
• Document Management Systems

✅ Knowledge of ISO Management Systems and maritime industry documentation practices is an advantage.

✅ Strong organizational and record-keeping skills and attention to details.

About us

Lianson Fleet Group Berhad' is a leading player in the Oil & Gas industry, with a strong presence in Malaysia and the surrounding region. Our mission is to deliver safe, reliable and efficient offshore and onshore operations, supported by a highly skilled and dedicated workforce. We are committed to innovation, sustainability and providing value to our customers and stakeholders.

Apply now and join our dynamic team!