Document Controller

Job Title: Document Controller

Location: Riyadh, KSA

Qualification:

• Diploma or Bachelor's degree in Business Administration or a related field
• Construction industry qualification or minimum 5 years’ experience in Document Control
• GCC/ Saudi experience is essential
• Broad-based experience across all main disciplines, as well as the full life cycle of a project
• Experience with other Document Management Platforms (such as Unifier) preferable

Skills & Competencies

• Good level of competency in MS Office, including Word; Excel; Power Point
• Thorough knowledge of Aconex and Unifier

Key Responsibilities

• Receive, maintain and register all incoming correspondence, outgoing correspondence, submittals, drawings and project related documents in the respective registers
• Maintain and update all project logs and provide the required information for preparation of reports
• Maintain project filing system as per the Project requirements and implement an effective document filing and retrieval system
• Assist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals etc., dispatch, circulate and filing
• Assist in the preparation of all project minutes of meetings, dispatch, circulate and filing
• Assist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on status
• Assist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittals
• Liaise with site supervision staff and collate data to assist in the preparation of all reports
• Assist in the preparation of all project related QA documents, maintain, update logs and provide the required information for the preparation of reports
• Receive, maintain and log all project related electronic mail and documents
• Maintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site offices
• Maintain log and update “Record Copy” and “Coordination Copy” of all project related contract documents, “construction issue” drawings, specification, documents, submittals…etc.
• Prepare copies and return back to Contractor & Client all submittals reviewed and returned
• Affix the necessary stamp on the “Record Copy” and “Coordination Copy” and file accordingly to all submittals reviewed and returned File all submittals according to the PQP filing system, Label all files according to the PQP filing system
• Prepare weekly/monthly reports on all the outstanding submittals and forward to RE/Project Team
• Maintain backup soft copies of the project documentation on daily/weekly/monthly basis
• Identify potential safety concerns within the site office and inform RE/Site HSE
• At project close-out complete the archiving / e-archiving of all documents and maintain such records
• Liaise with the SOD issues related to staff time sheets, project specific stamps, letter heads, staff leave applications and various administrative activities related to the site staff in conjunction with the RE

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.