Document Controller

Role: Document Controller

Location: Regional Office, Ballincollig, Co.Cork

Type: Permanent

The role of the Document Controller is outlined as follows: The Role & Candidate:

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company.
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion.

The prior knowledge, skills and experience required of the Document Controller are outlined as follows: Knowledge, Skills, and Experience:

• Proven experience of implementing or using existing web-based information management systems.
• Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual.
• 5 years minimum experience in Documentation or Information management, ideally within the construction industry.
• Previous experience of implement and managing cloud-based document management systems is preferable.

The main duties and responsibilities of the Document Controller are outlined as follows: Primary Duties and Responsibilities:

• Implementation of new changes to the document management system across the Glanua Ireland business.
• Distribution of project documentation received from external sources to the relevant team members.
• Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems.
• Undertake all document management tasks – maintaining an audit trail for incoming documentation.
• Ensure all outgoing information is controlled and traceable.
• Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.
• Report to project teams on non-compliance to company procedures
• Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
• Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
• Provide brief status reports to synopsize projects progress.
• Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements.
• Maintain confidentiality around sensitive documentation.

What we offer you:

• The opportunity to join an ambitious and growing organisation.
• Competitive base salary and pension
• Monday to Friday working week, finishing early on Fridays.
• 22 days annual leave plus ten bank holidays.
• A company laptop.
• Access to EAP – 24/7, 365 days confidential employee counselling service, free for employees and their families.

Glanua Limited is an equal opportunities employer.