DOCUMENT CONTROLLER

DOCUMENT CONTROLLER

Company: Terracotta Outsourcing
Employment Type: Full Time
Work Location: Abu Dhabi, UAE
Work Model: On-site
Working Days: Monday to Friday
Working Hours: 9:00 AM – 6:00 PM

About the Role

Terracotta Outsourcing is looking for a highly organized and detail-oriented Document Controller to support our recruitment, manpower outsourcing, and project operations. The successful candidate will be responsible for maintaining accurate employee and project documentation, managing document records, coordinating submissions, and ensuring that all documents are properly tracked, updated, and securely maintained.

Key Responsibilities

• Organize, maintain, and control company, employee, recruitment, and project-related documents in both electronic and physical formats.
• Receive, review, log, distribute, and archive documents according to company procedures.
• Maintain accurate document registers, trackers, and filing systems.
• Ensure documents are properly named, categorized, version-controlled, and updated.
• Track the status of documents and follow up with relevant departments for pending submissions, approvals, and missing information.
• Support the preparation and maintenance of employee and manpower-related documentation, including onboarding and project records.
• Assist HR, Recruitment, Operations, and other internal teams with document retrieval and record management.
• Conduct regular quality checks to ensure documents are complete, accurate, and properly filed.
• Ensure confidential employee, client, and company information is handled securely and only shared with authorized personnel.
• Maintain electronic folders and databases and ensure records are easily accessible when required.
• Prepare reports, summaries, and document status updates using Microsoft Excel and other Office applications.
• Coordinate with internal teams and clients, when required, to ensure timely submission and completion of documentation.
• Assist with audits and document verification when required.
• Perform other administrative and document control duties as assigned by management.

Requirements

• Diploma or Bachelor's degree in Business Administration, Information Management, HR, Engineering, or a related field.
• Minimum 3 years of experience in document control, administration, HR administration, manpower outsourcing, recruitment, or a project-based environment.
• Experience in a manpower outsourcing, staffing, facilities management, construction, or project-based company is an advantage.
• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with SharePoint or other document management systems is preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills in English.
• Ability to manage a high volume of documents and multiple priorities.
• Ability to maintain confidentiality and handle sensitive employee and company information.
• Proactive, responsible, and able to work independently as well as part of a team.
• Willingness to learn and work in a fast-paced outsourcing and manpower environment.

Preferred Candidate

The ideal candidate should have strong experience in document tracking, employee records, administrative coordination, Excel-based trackers, and document filing. Experience working in a manpower outsourcing or recruitment environment will be highly preferred.

Candidates available to join immediately or with a short notice period are preferred.

Application Question(s):

• ARE YOU COMFORTABLE WITH THE SALARY BETWEEN 3K-4K?

Work Location: In person