Document Controller

Job Requirements

1- Document Controller | Delhi, India

Function / Department

Project Controls

Grade / Level

L2

Reports To

Head Projects Controls Office

Location / Base

Delhi, India

Employment Type

Permanent

Mobilization Window

Travel

Minimal — occasional site visits

1- Purpose of the Role (Job Summary)

Run the common data environment and document-control regime so every drawing, submittal, RFI, and record is numbered, versioned, distributed, and easy to retrieve — and handover dossiers build themselves.

2- Key Responsibilities and Accountabilities

• Administer the CDE (Aconex, ACC, or equivalent): workspaces, access, workflows, and distribution matrices.
• Control document numbering, revisions, and status codes; reject non-compliant submissions.
• Process and track transmittals, technical submittals, RFIs, and client correspondence with full audit trails.
• Maintain the master document register and follow up on overdue reviews against the deliverable schedule.
• Distribute controlled documents to internal teams, subcontractors, and consultants; withdraw superseded revisions.
• Support tender document control: receipt, addenda logging, and bid compilation.
• Assemble handover documentation: quality records, O&M manuals, as-builts, and commissioning dossiers.
• Issue weekly document-status reports on outstanding submittals, overdue reviews, and RFI aging.
• Train project staff and subcontractors on CDE workflows and document procedures.

3- Key Performance Indicators

• Zero instances of work executed on superseded revisions.
• Process transmittals and RFIs within 24 hours of receipt.
• No major findings in register audits.
• Weekly status reports issued on time.
• Complete handover dossiers at project gates.

4- Qualifications & Certifications

• Graduate degree or diploma (any discipline; engineering an advantage).
• Certified training on Aconex, ACC, or an equivalent CDE platform.

5- Experience

• 5-10 years in document control on EPC or construction projects; mission-critical or industrial preferred.
• Multi-project, multi-party environments (client, PMC, subcontractors).
• Tender-stage and handover-stage document management.

6- Competencies

• Meticulous, consistent process discipline.
• CDE platform fluency and strong Excel skills.
• Firm but service-oriented with senior engineers.
• Audit-ready organization at all times.
• Organization Skills & Accuracy

Work Experience

Technical Skills

EDMS and CDE platforms (Aconex, SharePoint, ProjectWise), document management, and MS Office.

Key Interfaces

• Internal: Project Controls, design office, QA/QC, T&C, SCM, project teams, proposals.
• External: Client and PMC document controllers, subcontractor and consultant document teams.

Special Conditions

High volume during design and construction phases; strict confidentiality.