Document Controller

Division / Department: Information Management

Location: Coimbatore , Tamil Nadu

Employment Type: Full-Time

Position Overview

We are looking for a Document Controller to join our Information Management team in Pune. In this role, you will be responsible for processing, managing, and distributing all project-related documentationboth generated in-house and received from external suppliers, customers, and third parties. You will ensure all records meet global and local procedures, project specifications, and strict quality standards.

Key Responsibilities

Document Processing & Distribution (80%)

• Register all incoming documents from suppliers, customers, and third-party entities into the SAP PLM system.
• Release and register in-house generated technical documents into the SAP PLM system.
• Submit project documentation to clients and external stakeholders according to specific customer and project guidelines.
• Manage, register, and distribute client comments and acceptance codes internally for technical review or required actions.
• Route technical documents to internal teams for review, feedback, or information.
• Manage electronic document workflows using EDMS in line with company work instructions.
• Perform verification checks on metadata and documents to ensure compliance with administrative and project-specific requirements.
• Identify, correct, and resolve document discrepancies before final release.

Quality Control & Stakeholder Communication (20%)

• Take prompt corrective actions on documentation issues identified by quality teams or external stakeholders.
• Respond efficiently to queries raised by internal project teams, suppliers, and client representatives.
• Proactively notify stakeholders about metadata errors, quality issues, or content discrepancies.

Qualifications & Key Requirements

• Education: Graduate degree in Science or Commerce. (Additional Diploma in Supply Chain Management or ERP is preferred).

• Experience: 3 to 5 years of total experience in document control, supply chain management, or data management across relevant industries.

• Technical Skills:

• Hands-on experience with SAP PLM and EDMS tools.

• Proficiency in MS Office (Excel, Word) and database navigation.

• Core Competencies:

• Strong verbal and written communication skills.

• Sound problem-solving and decision-making capabilities.

• Ability to multitask, manage priorities, and work under pressure.

• Strong understanding of standard operating procedures related to document governance.

• Proven ability to work independently and collaborate within a globally distributed team.