Document Controller

Responsible for the efficient management, organization, and tracking of project documentation. To manage operational communication, ensure integrity, accuracy, accessibility, and security of critical records.

Role & responsibilities

1. Document System Management

• Maintain and administer the Electronic Document Management System (EDMS) like Aconex, SharePoint, or ProjectWise.
• Enforce document control procedures, numbering systems, and metadata standards across all project phases.
• Control the issue and distribution of controlled documents (e.g., site designs, As-Built drawings, Bills of Quantities).

2. Quality Control & Compliance

• Perform quality checks on incoming documents for correct formatting, naming conventions, and completeness.
• Validate technical site files, including Site Acquisition (SAQ), Civil works, and Telecom Implementation (TI) folders.
• Ensure compliance with ISO 9001 quality standards and local regulatory telecom documentation requirements.
• Maintain Standard Versioning Naming Systems

3. Workflow & Tracking

• Manage review and approval workflows for Requests for Information (RFIs), Field Change Orders (FCOs), and design changes.
• Track document status meticulously to ensure reviewers meet contractual SLA deadlines.
• Generate regular progress reports and registers for project management dashboards.

4. Stakeholder Collaboration

• Coordinate with multidisciplinary teams, including RF engineers, civil contractors, site acquisition agents, and clients.
• Train project staff and subcontractors on document control processes and EDMS system usage.
• Facilitate the hand-over of final "As-Built" documentation packages to the client and operations teams for closeout.

Preferred candidate profile

• Worked in High Value Projects including High Volume Documents Handling
• Coordinate with Large numbers of stakeholders
• Should have worked in Telecom Project - not Mandatory