Document Controller

Your impact

When it comes to delivering a brighter, smarter tomorrow, our Integrated Project Delivery Services team is at the heart of the solution. From the pre-construction phase to construction to post-construction, we partner seamlessly with our clients to coordinate and safely and successfully deliver projects and programs.

We are currently looking for a Document Controller who will support in developing the document control and management system for projects and programs executed by Jacobs Philippines and other Jacobs offices for maintenance and distribution of project documents.

As a Document Controller, you will consistently deliver projects to the satisfaction of both the client and Jacobs, work with the Project Managers and Project Controls Managers in establishing work processes, procedures and implement an electronic data management system to facilitate project communications.

Key Responsibilities:

• Understand the client requirements on project documentation and communication.
• Provide support in the development and implementation of document control system, plan and procedures.
• Organize and maintain the project filing in accordance with the project requirements and or applicable Jacobs standard practice for Project Folder Structure.
• Maintains electronic files for all project documents. Files and stores hard copies of documents in accordance with Program policies and procedures.
• Establish or maintain a document register to track and record deliverable status and document reviews.
• Set up a project document distribution matrix per directions from the Project Manager or Design Manager, distributes design submittals for reviews.
• May provide support in the assembly and distribution of tender documents, clarifications, and addenda.
• Tracks required responses to designer and contractor submittals, shop drawings, and requests for information. Advises project managers with responses are overdue.
• Generates and issue document status, look-ahead reports as required by the project.
• Conducts periodic audits of project files to monitor compliance with project requirements.
• Completes check list reviews of project and contract close out documentation.
• If necessary, support projects with reproduction, courier services.
• Participate in lessons-learnt and knowledge-sharing sessions to collate best practices and improvement opportunities for document management systems and procedures.

Here's what you'll need

• Bachelor's Degree in Engineering or equivalent

• At least 5-10+ years of relevant experience in Document Control

• Intermediate experience in Document Management Systems such as ProjectWise, Autodesk Construction Cloud (ACC), TeamBinder, Procore, and Aconex.

• Experienced in Document Control within a workshare setup, supporting and coordinating with various lead offices while managing documentation through ProjectWise and similar systems

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. #ASIAID #PHREC #-AG1