Document Controller

Key Responsibilities:

• Establish and maintain an effective document control system for project documentation.
• Manage incoming and outgoing documents including drawings, specifications, reports, correspondence, and records.
• Ensure proper document numbering, version control, revision tracking, and filing in accordance with company standards.
• Maintain an up-to-date document register / master list.
• Distribute documents to internal teams, consultants, clients, and subcontractors as required.
• Ensure all stakeholders are working with the latest approved document revisions.
• Coordinate document submissions, approvals, and acknowledgements within agreed timelines.
• Ensure document control processes comply with company procedures, project requirements, and audit standards.
• Maintain accurate records for contractual, technical, and regulatory documentation.
• Support audits by providing complete and traceable document records when required.
• Support the project team in preparing and compiling reports, submissions, and correspondence.
• Assist in managing document control for tender, construction, and handover stages.
• Archive project documents upon project completion in accordance with retention policies.
• Perform any other document-related or administrative duties as assigned by management

Requirements:

• Diploma or Degree in Business Administration, Engineering, Construction Management, or related field.
• Minimum 2 to 5 years of experience as a Document Controller, preferably in construction, data centre, or project-based environments.
• Strong knowledge of document control processes and best practices.
• Familiar with document management systems (e.g. EDMS, Aconex, Procore, SharePoint, or similar).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organisational, attention to detail, and time management skills.
• Able to work independently and handle multiple documents with accuracy.
• Good communication skills and ability to coordinate with multiple stakeholders.

Pay: RM4,000.00 - RM5,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Professional development

Work Location: In person