Document Controller

JOB RESPONSIBILITIES

• Assist in managing and maintaining project documents, drawings, submissions, reports, and correspondence.

• Register and record incoming and outgoing project documents.

• Maintain and update document registers, drawing registers, submission trackers, and project filing records.

• Assist in preparing, compiling, and submitting project documents such as:

  • Shop Drawings
  • Material Submissions
  • Technical Data Sheets
  • Method Statements
  • Request for Information (RFI)
  • Technical Submissions
  • Testing & Commissioning Documents
  • As-Built Drawings
  • Operation & Maintenance Manuals
  • Project Handover Documents

• Ensure documents and drawings are properly numbered and filed according to the latest revision.

• Distribute approved drawings and documents to the relevant Project Engineers and Site Teams.

• Follow up with Project Engineers, Suppliers, Subcontractors, Consultants, and Main Contractors on outstanding documents and submissions.

• Update submission status, approval status, consultant comments, and document revisions.

• Maintain proper softcopy and hardcopy project filing.

• Assist in compiling product datasheets, catalogues, certificates, and technical supporting documents for submission.

• Assist the Project Team in documentation required for site inspections, testing & commissioning, meetings, and project handover.

• Assist in compiling final project documentation upon project completion.

• Perform general administrative and documentation duties for the Project Department.

• Carry out other related duties assigned by the Project Manager or Management.

JOB REQUIREMENTS

• Certificate, Diploma, or Degree in Business Administration, Office Management, Engineering, Construction, Information Technology, or related field.
• Minimum 1–3 years of working experience in document control, project administration, project coordination, or a related position.
• Experience in ICT, ELV, Audio Visual (AV), Security Systems, M&E, construction, or building projects is preferred.
• Candidates with experience handling documents for systems such as CCTV, Access Control, Network/ICT, PA System, AV System, Structured Cabling, Fibre Optic, SMATV, or other ELV systems will have an added advantage.
• Basic understanding of technical drawings, project submissions, datasheets, and document revisions is preferred.
• Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat/PDF.
• Able to maintain proper document filing and tracking systems.
• Good attention to detail and accuracy.
• Able to follow up on outstanding documents and meet project submission deadlines.
• Good communication skills in English and Bahasa Malaysia.
• Able to work closely with Project Managers, Engineers, Site Teams, Suppliers, and Subcontractors.