Document Controller

About the role

erbas™ | erbas™ SUSTAIN is seeking an organised and detail-oriented Document Controller to join our team in Manila.

The Document Controller will play a key role in managing, coordinating and formally issuing project documentation across our national offices and disciplines. Working closely with Project Leaders, Directors, engineers, drafting and digital teams, clients and external consultants, you will ensure project information is accurate, current, properly controlled and issued in accordance with project requirements and our quality assurance processes.

Key responsibilities

• Manage, register, file and distribute incoming and outgoing project documentation.
• Maintain consistent project filing structures, document registers and submission records.
• Control drawing, document, revision and issue-status information, including superseded documentation.
• Ensure engineering and drafting teams are working from the latest approved project information.
• Maintain project deliverable, submission and transmittal registers.
• Monitor upcoming deliverables and follow up with project teams on approaching deadlines.
• Identify documentation gaps and escalate potential programme or delivery risks.
• Coordinate drawing reviews, markups and review actions using Bluebeam Revu and Bluebeam Studio.
• Prepare transmittals, issue registers and formal submission packages.
• Compile and check drawing, report and certification packages prior to issue.
• Upload and formally issue documentation through client and project portals.
• Maintain records and evidence of formal submissions.
• Coordinate certification packages and supporting documentation.
• Liaise with clients and external consultants regarding document administration and submissions.
• Develop and maintain standard templates, naming conventions, registers and document-control procedures.
• Support consistent document control practices across erbas™ offices and disciplines.

About you

• Degree in Engineering or any related field is preferred.
• Previous experience in Document Control within an engineering consultancy, construction company, architectural practice or similar project-based environment.
• A strong understanding of engineering, construction or design documentation workflows.
• Excellent organisational skills and exceptional attention to detail.
• The ability to manage multiple projects, deadlines and competing priorities.
• Strong communication skills and confidence working with Engineers, Project Leaders, Directors, Drafting teams, Clients and Consultants.
• A proactive approach to following up outstanding actions and deadlines.
• Strong document management and record-keeping skills.
• Proficiency in Microsoft Office and SharePoint.
• Experience with Bluebeam Revu and Bluebeam Studio.
• Familiarity with Aconex, Procore, Autodesk Construction Cloud or similar platforms is an advantage.
• The ability to work independently while contributing to improved systems, processes and standards.

Work Schedule

• Monday to Friday, including holidays that fall on weekdays.