Document Controller

We are seeking an experienced Document Controller to join our Project Delivery team. This role is responsible for managing, organizing, and maintaining project and company documentation in a structured, accurate, and secure manner. You will play a key role in ensuring all project documents are properly controlled, updated, and accessible while adhering to company procedures, quality standards, and regulatory requirements.

Key Responsibilities

1. Establish, maintain, update, and improve document control processes and documentation standards.
2. Register, distribute, track, and control project documents and records.
3. Manage document transmittals, submittals, approvals, and document workflows.
4. Ensure compliance with document numbering systems, document control procedures, and final document handover requirements.
5. Monitor incoming and outgoing project documents from contractors, consultants, vendors, and subcontractors.
6. Maintain accurate records of technical changes, meeting minutes, negotiation records, and project correspondence.
7. Ensure controlled copies of approved drawings and documents are distributed to relevant stakeholders.
8. Support project teams during document reviews, audits, and final project handovers.
9. Ensure documentation complies with ISO 9001 and relevant industry standards.
10. Manage large volumes of project documentation while maintaining accuracy and confidentiality.
11. Perform any other duties assigned by management.

Requirements

1. Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, or a related field.
2. Professional certifications such as PMP, Certified Document Controller (CDC), ISO 9001 Document Control Certification, or CIDB certification will be an added advantage.
3. Minimum 5 to 7 years of experience in document control, records management, or administrative support.
4. Experience within the construction, engineering, manufacturing, or related industries is highly preferred.
5. Proficient in document management systems such as Aconex, EDMS, ACC, SharePoint, Primavera, Procore, or similar platforms.
6. Knowledge of ISO 9001, ISO 27001, and document compliance requirements.

Why Join Us?

• Opportunity to work on large-scale engineering and construction projects.
• Exposure to a dynamic project delivery environment.
• Collaborative and multicultural workplace.
• Career growth and professional development opportunities.