DOCUMENT CONTROLLER

About the role

We are seeking a skilled and detail-oriented Document Controller to join SINOHYDRO CORPORATION (M) SDN BHD in Kota Kinabalu. This is a full-time position based in Kota Kinabalu, Sabah. As Document Controller, you will play a crucial role in managing, organising, and controlling all project and administrative documentation to ensure accuracy, accessibility, and compliance with established procedures. This position is essential to maintaining the integrity of our records management systems and supporting the smooth operation of our business across all departments.

Key responsibilities

• Receiving, logging, indexing, and filing all incoming documentation in accordance with the document control procedures and filing systems
• Maintaining accurate and up-to-date records of all documents, including version control and revision history
• Distributing documents to relevant personnel and departments whilst maintaining comprehensive distribution records
• Implementing and monitoring document retention schedules and ensuring compliance with regulatory requirements
• Organising and maintaining document storage systems, both physical and digital, to ensure easy retrieval and accessibility
• Conducting regular audits of document storage areas to identify outdated or misplaced files and ensuring proper disposal or archiving
• Creating and updating documentation procedures, templates, and guidelines to streamline document control processes
• Supporting the preparation and management of drawing registers, specifications, and other technical documentation
• Ensuring all documentation complies with company policies, industry standards, and applicable regulations
• Liaising with project managers, engineers, and administrative staff to gather and manage required documentation
• Preparing status reports on document control activities and highlighting any issues or non-compliance matters

What we're looking for

• Proven experience in document control, records management, or a similar administrative role within a construction, engineering, or project-based environment
• Strong organisational and filing skills with meticulous attention to detail
• Proficiency in document management systems and database software, with the ability to learn new systems quickly
• Excellent knowledge of document control procedures, version control, and regulatory compliance requirements
• Proficiency in Microsoft Office Suite, particularly Excel and Word, for document management and reporting
• Strong communication and interpersonal skills, with the ability to work effectively with colleagues at all levels
• Ability to manage multiple tasks simultaneously whilst maintaining accuracy and meeting deadlines
• Understanding of technical documentation, drawings, and specifications is advantageous
• Familiarity with ISO standards and quality management systems is preferred
• Demonstrated commitment to maintaining confidentiality and data security

What we offer

At SINOHYDRO CORPORATION (M) SDN BHD, we are committed to providing our employees with a supportive and professional work environment. We offer competitive remuneration packages, opportunities for professional development and training, and a collaborative workplace culture. We believe in recognising the contributions of our team members and providing clear pathways for career progression. Our company values the work-life balance of our employees and promotes a healthy, inclusive, and safe working environment for all staff members.

About us

SINOHYDRO CORPORATION (M) SDN BHD is a leading organisation operating in the construction and engineering sector. With a strong track record of delivering high-quality projects, we are committed to excellence, innovation, and sustainable development. Our company culture emphasises teamwork, integrity, and professionalism. We are dedicated to creating a workplace where talented individuals can thrive and contribute to meaningful projects that make a difference in the region. Joining our team means becoming part of a dynamic, forward-thinking organisation with a global presence and local expertise.

Apply now

If you meet the above requirements and are interested in joining SINOHYDRO CORPORATION (M) SDN BHD as a Document Controller, we would like to hear from you. Please submit your CV, cover letter, and any relevant certifications to our recruitment team. We look forward to reviewing your application.