Document Controller

Job Summary

We are seeking a detail-oriented Document Controller to manage the creation, control, distribution, and archiving of production, quality, and safety documents at our battery manufacturing facility. The ideal candidate will have hands-on experience maintaining an Integrated Management System (IMS) compliant with ISO 9001 (Quality), ISO 14001 (Environmental), and ISO 45001 (Occupational Health & Safety), ensuring traceability, version control, and audit readiness across production operations.

Key Responsibilities

• Maintain and administer the document control system for all production-related documents: SOPs, work instructions, quality control forms, production records, checklists, and process specifications.

• Manage document lifecycle — drafting, review, approval, issue, revision, and withdrawal — in line with ISO 9001, 14001, and 45001 requirements.

• Maintain document numbering, revision status, and change history to ensure full traceability of production and QHSE documents.

• Ensure only current, approved versions of documents are available at production workstations; retrieve and archive obsolete documents promptly.

• Coordinate document review and approval cycles with Production, Quality, and QHSE (Environmental/Safety) teams.

• Maintain the master document list/register and distribution logs for the Integrated Management System (IMS).

• Support internal and external ISO audits (9001/14001/45001) by ensuring documents and records are complete, current, and easily retrievable.

• Maintain quality and QHSE records: inspection reports, non-conformance reports, corrective/preventive actions (CAPA), incident reports, environmental monitoring records, and training records.

• Assist in the preparation, formatting, and control of new SOPs and work instructions as production processes are introduced or updated.

• Train production staff and supervisors on document control procedures and proper use of controlled documents.

• Track and report document review/revision due dates and follow up with document owners to prevent overdue reviews.

• Support continual improvement of the IMS by flagging documentation gaps or inconsistencies.

• Ensure compliance with safety, environmental, and regulatory requirements related to battery manufacturing.

• Assist in supplier quality management, including supplier audits and incoming quality control.

Requirements

Education

• Diploma or Bachelor's degree in any related field (Business Administration, Quality Management, Science, or similar

Experience

• 2–4 years of experience in document control or quality/QHSE administration, preferably in a manufacturing environment.

• Working knowledge of ISO 9001; familiarity with ISO 14001 and/or ISO 45001 is highly preferred.

• Experience supporting ISO certification audits (internal audits, surveillance, or recertification).

• Proficient in Microsoft Office (Excel, Word) and comfortable using document management systems (physical filing systems, SharePoint, shared drives, or QMS software).

• High attention to detail, accuracy, and organizational discipline.

• Good communication skills to coordinate with production, quality, and safety teams.

• Knowledge of VRLA battery manufacturing processes is a strong advantage.

Skills & Competencies

• Experience in battery, electronics, or similar manufacturing sector.

• ISO 9001 / 14001 / 45001 Internal Auditor training/certification.

• Experience with digital document control or QHSE management software.

• Basic understanding of 5S / lean manufacturing documentation practices.

Language Proficiency

• Proficient in Mandarin Chinese (both written and spoken) — essential for daily communication with China HQ.

• Proficient in English (written and spoken) for internal reporting and cross-functional communication.

• Bahasa Malaysia proficiency is an added advantage.

Other Requirement

• Willing to be based in Nilai, Negeri Sembilan, and to travel occasionally for audits, government meetings, or supplier visits.

• Own transport required.

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Free parking

Language:

• Mandarin (Required)

Work Location: In person