Document Controller

Document Control Responsibilities

• Receive, register, and distribute incoming and outgoing project documents.
• Maintain document control systems and databases.
• Ensure all documents are properly numbered, filed, and archived.
• Track document revisions and maintain version control.
• Ensure only the latest approved documents are available for use.

Drawing and Technical Document Management

• Control engineering drawings, specifications, method statements, and technical submittals.
• Distribute approved drawings to project teams and subcontractors.
• Withdraw obsolete or superseded documents to prevent incorrect usage.

Correspondence Management

• Manage letters, transmittals, RFIs (Requests for Information), NCRs (Non-Conformance Reports), and other project correspondence.
• Record and monitor document submission and approval status.

Quality and Compliance

• Ensure documentation complies with company procedures and client requirements.
• Support ISO quality management standards and document retention policies.
• Maintain confidentiality of sensitive project information.

Coordination

• Coordinate with project managers, engineers, consultants, clients, and subcontractors regarding document submissions and approvals.
• Follow up on pending approvals and overdue documents.

Reporting

• Prepare weekly and monthly document status reports.
• Monitor document turnaround times and submission schedules.
• Generate document logs and tracking reports.

Project Closeout

• Compile as-built drawings and final project documentation.
• Prepare handover documents for the client.
• Archive completed project records according to company policy.

Software Skills

A Document Controller typically uses:

• Microsoft Office (Excel, Word, Outlook)
• Adobe Acrobat
• Aconex
• Procore
• Autodesk Construction Cloud (formerly BIM 360)
• SharePoint
• EDMS (Electronic Document Management Systems)

Key Skills

• Strong organizational and filing skills
• Excellent attention to detail
• Time management and multitasking
• Good communication and coordination
• Knowledge of construction documentation and workflows
• Ability to work under deadlines
• Understanding of document control procedures and quality standards

Pay: AED4,000.00 - AED5,000.00 per month

Work Location: In person