Document Controller

Trustbend Packers & Movers is looking for a detail-oriented and organized Document Controller to manage and maintain company documents related to packing, moving, logistics, transportation, and administrative operations in Dubai. The successful candidate will ensure that documents are properly prepared, recorded, filed, updated, distributed, and securely maintained. Strong organizational skills, accuracy, and good knowledge of MS Office are important for this role.

Key Responsibilities

• Manage and maintain company documents, records, and operational files.
• Organize documents related to moving assignments, transportation, deliveries, and warehouse activities.
• Maintain accurate document registers and tracking systems.
• Receive, review, classify, and distribute documents to the relevant departments.
• Ensure documents are properly named, categorized, and stored for easy retrieval.
• Maintain both electronic and physical filing systems.
• Prepare and update documentation related to customer moving jobs and logistics activities.
• Maintain records of delivery notes, job sheets, invoices, quotations, purchase documents, and service records.
• Check documents for completeness, accuracy, signatures, dates, and required approvals.
• Coordinate with logistics, warehouse, finance, administration, and operations teams regarding documentation.
• Scan, upload, copy, print, and archive documents as required.
• Track document submissions, approvals, revisions, and outstanding documentation.
• Ensure the latest versions of documents are available to authorized staff.
• Maintain proper version control and prevent the use of outdated documents.
• Assist in preparing regular document and administrative reports.
• Handle confidential company and customer information responsibly.
• Retrieve documents quickly when requested by management or authorized employees.
• Follow company procedures for document storage, retention, and disposal.
• Maintain organized records for audits, internal reviews, and operational requirements.
• Report missing, incomplete, or incorrect documents to the relevant department.
• Support general administrative activities when required.
• Ensure document management processes are completed accurately and within deadlines.

Requirements

• Diploma or bachelor’s degree in Business Administration, Office Administration, Logistics, or a related field is preferred.
• Previous experience as a Document Controller, Documentation Executive, Admin Assistant, or similar position.
• Experience in logistics, transportation, moving, warehouse, or service industries is an advantage.
• Good knowledge of Microsoft Office, particularly MS Word and Excel.
• Ability to maintain organized electronic and physical filing systems.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage confidential information professionally.
• Strong time-management and organizational abilities.
• Ability to handle multiple documents and tasks simultaneously.
• Good follow-up and coordination skills.
• Ability to work independently as well as part of a team.

Skills & Competencies

• Document control and records management
• Filing and document organization
• Version control
• Data entry and record maintenance
• MS Word and Excel
• Document tracking
• Report preparation
• Logistics documentation
• Administrative coordination
• Confidentiality and information handling
• Attention to detail
• Time management
• Communication and teamwork
• Problem-solving

Why Join Trustbend Packers & Movers?

The Document Controller position at Trustbend Packers & Movers in Dubai offers an opportunity to develop practical experience in document management, logistics administration, transportation records, and business operations. The role provides valuable exposure to the documentation processes supporting packing and moving services while allowing professionals to strengthen their administrative, coordination, and organizational skills in a growing logistics environment.