Document Controller

We are currently seeking an experienced Document Controller for one of the leading real estate developers in Mumbai.

The Corporate Document Controller will manage and standardise document control across the organisation, acting as the central coordination point for corporate functions, internal and external stakeholders. The role will ensure accurate numbering of Inward & outward documents, registration, revision control, distribution, tracking, retrieval and archival of controlled documents in line with approved procedures

*Key Responsibilities*

• Establish and maintain the corporate Document Control System, document numbering, naming conventions, coding structures and filing standards across all projects and functions.
• Maintain Master Document Registers (MDRs) and control incoming/outgoing correspondence, drawings, reports, approvals, contracts, transmittals and other controlled records.
• Ensure revision control and document traceability so that only the latest approved/relevant version is available to stakeholders, while superseded records remain properly archived.
• Coordinate document flow across Projects, Planning, Design, Engineering/MEP, Contracts & Procurement, Costing & Budgeting, Liaison, Legal, Finance, Sales & Marketing, IT and other corporate teams.
• Coordinate with architects, consultants, contractors, vendors and external agencies for timely submission, review, approval, resubmission, distribution and closure of documents.
• Track pending reviews, approvals, responses and overdue submissions; issue periodic ageing reports and escalate critical documentation delays to concerned HODs / PMO.
• Maintain structured electronic and physical records with appropriate access control, confidentiality, retrieval standards and audit trails through DMS/EDMS/SharePoint/CDE or approved platforms.
• Maintain key registers for drawings, RFIs, technical/material submissions, MOMs, statutory approvals/NOCs, contracts, work orders, amendments, policies, circulars, SOPs and management approvals.
• Support project close-out and handover documentation including as-built drawings, O&M manuals, warranties, test certificates, completion records and statutory approvals.
• Conduct periodic document-control audits, identify gaps in numbering/revisions/records and coordinate corrective actions with respective teams.
• Prepare Document Control MIS / dashboards covering document
• status, pending approvals, ageing, revision status and compliance for PMO / management review.

If your profile matches the above requirements, please send your updated CV to [email protected] as soon as possible.