Document Controller

We are looking for an experienced Document Controller with 3–5 years of UAE experience, preferably in joinery, construction, fit-out, manufacturing, or engineering projects. The candidate will be responsible for maintaining accurate project documentation, controlling document flow, and ensuring proper filing and distribution of project records.

Key Responsibilities:

• Manage and maintain project and company documents in an organized and controlled filing system.
• Receive, register, distribute, and track incoming and outgoing documents.
• Maintain Document Registers, Drawing Registers, Submittal Registers, RFI Logs, Material Submittals, and Transmittal Records.
• Control the issuance and revision of drawings, specifications, technical documents, and project correspondence.
• Ensure the latest approved drawings and documents are available to relevant departments and site teams.
• Prepare and issue transmittals, submittals, RFIs, letters, and other project documentation.
• Coordinate document submissions and approvals with clients, consultants, contractors, suppliers, and subcontractors.
• Monitor document status, approvals, comments, revisions, and outstanding submissions.
• Maintain proper records of LOIs, LPOs, contracts, variations, approvals, inspection requests, and project correspondence.
• Ensure obsolete or superseded documents are properly identified and archived.
• Coordinate with Project Managers, Estimators, Engineers, Production, Procurement, and Site Teams for document requirements.
• Maintain both electronic and hard-copy filing systems.
• Prepare regular document status reports for management.
• Ensure confidentiality, accuracy, and traceability of all project documents.
• Support project teams during audits by providing required documentation and records.

Requirements:

• 3–5 years of Document Control experience in the UAE.
• Experience in joinery, fit-out, construction, manufacturing, or engineering is preferred.
• Strong knowledge of document control procedures and project documentation.
• Familiarity with drawings, material submittals, RFIs, MIRs, IRs, method statements, transmittals, and technical submissions.
• Proficient in MS Office, particularly Word and Excel.
• Experience with document management systems or platforms such as Aconex, Procore, SharePoint, or similar is an advantage.
• Excellent organizational and filing skills with strong attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple projects and meet document submission deadlines.
• UAE/GCC project experience is preferred.

Preferred: Immediate joiner with UAE experience.

Pay: AED3,500.00 - AED5,000.00 per month

Work Location: In person