Document Controller

We are seeking a highly organized and detail-oriented Document Controller to manage, maintain, and control company and project documentation. The successful candidate will ensure documents are properly recorded, updated, distributed, stored, and easily accessible while maintaining accuracy, confidentiality, and compliance with company procedures.

Key Responsibilities

• Manage and maintain physical and electronic document filing systems.
• Receive, register, track, distribute, and archive incoming and outgoing documents.
• Ensure documents are properly identified, version-controlled, and readily accessible.
• Maintain document registers, logs, transmittals, and tracking records.
• Monitor document revisions and ensure only the latest approved versions are available for use.
• Coordinate document submissions, reviews, approvals, and distribution with relevant departments and stakeholders.
• Prepare and issue document transmittals and maintain accurate records of document movements.
• Follow up on outstanding documents, approvals, and revisions.
• Ensure documentation complies with company policies, project requirements, and applicable standards.
• Maintain confidentiality and security of sensitive company and project information.
• Assist with document retrieval, audits, reporting, and general administrative duties as required.
• Support the implementation and continuous improvement of document control procedures.

Qualifications and Requirements

• Bachelor’s degree or diploma in Business Administration, Office Administration, Information Management, or a related field is an advantage.
• Previous experience in document control, records management, administration, or a similar role.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.
• Experience with document management systems or project management software is an advantage.
• Good written and verbal communication skills.
• Ability to manage multiple documents, deadlines, and priorities effectively.
• Strong sense of confidentiality and professionalism.
• Ability to work independently and collaboratively with different departments.

Work Location: In person