Document Controller

• Manage and maintain all project documents, ensuring they are accurate, up-to-date, and easily accessible for team members.
• Implement and oversee a document control system that adheres to industry standards and project requirements, minimizing errors and delays.
• Coordinate with project teams to collect, review, and distribute documentation, ensuring compliance with quality assurance processes.
• Establish and enforce document management protocols, including version control, indexing, and archiving procedures.
• Facilitate the smooth flow of documentation between stakeholders, providing training and support as needed to ensure adherence to processes.
• Conduct regular audits of documentation practices to identify areas for improvement and ensure compliance with regulatory requirements.
• Create and maintain comprehensive records of document submissions, approvals, and revisions for accountability and traceability.
• Utilize document management software effectively to streamline processes and enhance collaboration among team members.
• Assist in the development of project-specific documentation templates and guidelines to ensure consistency and clarity.
• Act as the primary point of contact for document-related inquiries, providing timely and accurate information to stakeholders.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Information Management, or a related field preferred.
• Minimum of 5 years of experience in document control or records management within engineering or construction industries.
• Familiarity with ISO standards and project management methodologies is highly valued.
• Proficiency in document management software (e.g., Aconex, SharePoint) and MS Office Suite is essential.
• Strong attention to detail with exceptional organizational and time management skills to handle multiple projects simultaneously.
• Excellent communication skills, both written and verbal, to effectively liaise with diverse teams and stakeholders.
• Ability to work independently and collaboratively within a team environment, promoting a positive work culture.
• Proactive problem-solving skills to identify issues and implement effective solutions in document management.
• Fluency in English is mandatory; knowledge of additional languages is a plus, especially in multinational environments.
• Cultural sensitivity and adaptability to work with diverse teams across various geographical locations.