Document Controller

Job Responsibilities

• Manage and maintain project documents, records and filing systems.
• Maintain and update Document Register, Drawing Register and Revision Register.
• Handle incoming and outgoing project documents, drawings and technical submissions.
• Prepare and manage Document Transmittals and ensure documents are distributed to the relevant parties.
• Control document revisions and ensure the latest approved documents are properly maintained and available for use.
• Track document submission, review, comments, approval and resubmission status.
• Coordinate with design companies, consultants, contractors and internal departments on document-related matters.
• Maintain proper records of engineering drawings, technical documents and project correspondence.
• Ensure superseded documents are properly identified, withdrawn and archived.
• Assist in compiling as-built drawings and project handover documentation.
• Perform other document control duties as assigned.

Requirements

• Diploma / Degree in Engineering, Business Administration or related field.
• Minimum 2 years of relevant experience in Document Control, preferably in engineering, construction, power or substation projects.
• Familiar with document control procedures, drawing control, revision control, document registers and transmittals.
• Experience handling engineering drawings and technical documents will be an advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Mandarin proficiency is required – able to read, write and communicate in Mandarin.
• Good command of English, both written and spoken.
• Strong attention to detail, organised and good follow-up skills.
• Able to work independently and manage documents according to project deadlines.