Document Controller

ROLES & RESPONSIBILITIES

Office Administrator/Document Controller

Key responsibilities:

General Responsibilities:

· Providing all project overviews for the allocated frameworks

· Completing monthly reports for the allocated frameworks

· Follow IMS / LOD procedures

· Ensure that drawing appraisals are completed against agreed specifications in an accurate and timely manner

· Liaise with clients to provide assistance and definition of the operational drawing process as and when required

· Maintain a register of work in progress to include work briefs issued, drawings received for appraisal, drawings checked, accepted, rejected, returned for modification, awaiting TQ

· Input accepted appraised drawings on to the Client’s CADD server and pdf copies for issue on the Client’s intranet

· Maintain a TQ register and provide technical input as required

· Maintain up to date knowledge of drawing specifications as required

· Undertake minor drawing modifications to the requirements of the Client including modification of pipeline strip maps (CADD, TIFF, PDF)

· Complete Quality and Technical Audits of CAD drawings (where required) on site

· Produce Monthly Reports and attend Monthly Progress meeting

· Provide drawing prints (up to A0 size in mono & colour)

· Assign and issue of CADD drawing numbers in accordance with Client specifications

· Attend site visits/meetings as required

Document Controller responsibilities:

· Provide technical administration support to the Drawing Management teams. This includes but is not limited to:

o Maintaining and updating the NGET databases

o Scanning appraised drawings and filing them as appropriate

o Document Control including scanning drawings and filing them as appropriate

o Distribution of meeting minutes

o Use of MicroStation and/or AutoCAD CAD software

o Use of ECM

· Provide administration support to the Drawing Management teams. This includes but is not limited to:

• Answering the main telephone line in a timely and professional manner
• Greeting visitors
• Arranging meetings within the office as required
• Assisting with the day to day running of the office – e.g. opening up and locking the office up as required, liaising with the external security company for the office as required
• Managing the PPE cupboard within the Northampton office to ensure that individuals have access to PPE as they require it.

· Successfully work as part of an integrated member of a multi-disciplined team

· To represent LOD appropriately when completing works

· Ensure that any PPE required for a site is acquired, fit for use and worn correctly

· Ensure site rules are followed

· Complete tasks in a timely manner to a high standard of quality

· Maintain accurate logs of personal CPD and provide evidence as required

· Support/train junior members of the team as required

· Complete accurate LookAheads and submit them in a timely manner on a weekly basis

· Complete accurate Timesheets and submit them in a timely manner on a monthly basis

· To use any property which has been provided by LOD or any of our clients for its intended purpose, and in an accepted and safe manner. All property provided is to be treated with due care and respect.

Work Location: Hybrid remote in Northwich CW9