Document Controller

WE ARE HIRING – DOCUMENT CONTROLLER

Location: Pune, Maharashtra
Experience: 2–3 Years
Industry: Construction / Healthcare Infrastructure
Qualification: Graduate / Diploma in Civil, Legal, Administration, or a relevant field

About the Role

We are looking for an organized and detail-oriented Document Controller to manage project documentation, inward and outward records, registers, correspondence, and documentation processes for construction and infrastructure projects.

Key Responsibilities

• Maintain and update Inward & Outward Document Registers and physical/digital records.
• Handle Inward/Outward entries for letters, documents, drawings, submissions, and official correspondence.
• Maintain proper filing and indexing of all project-related documents.
• Manage document movement and ensure documents are properly recorded and tracked.
• Coordinate with internal departments, project teams, consultants, contractors, vendors, and external authorities.
• Handle liaisoning-related documentation and processes with relevant authorities and stakeholders.
• Maintain records of approvals, permissions, submissions, acknowledgements, and official communications.
• Ensure timely submission, receipt, distribution, and follow-up of documents.
• Maintain construction project documentation, including drawings, letters, approvals, contracts, reports, and related records.
• Support the team in preparing and maintaining project documentation as per company procedures.
• Ensure proper version control, document numbering, and document traceability.
• Maintain both hard-copy and soft-copy documentation in an organized manner.
• Assist in retrieving documents whenever required for audits, project reviews, legal requirements, or management reference.
• Coordinate with the Civil, Legal, Project Management, and Administration teams for documentation requirements.
• Ensure confidentiality and safe handling of important company and project documents.

Required Skills & Knowledge

• 2–3 years of relevant experience as a Document Controller / Documentation Executive in the construction or infrastructure industry.
• Good knowledge of construction-related documentation and processes.
• Knowledge of Inward & Outward registers and document tracking systems.
• Understanding of liaisoning processes and authority-related documentation.
• Good knowledge of project documentation and record management.
• Background or exposure to Civil / Legal documentation will be preferred.
• Knowledge of maintaining contracts, letters, approvals, permissions, agreements, and official correspondence.
• Good coordination and follow-up skills.
• Strong attention to detail and ability to maintain accurate records.
• Good communication and interpersonal skills.
• Proficiency in MS Office, Excel, Word, and document management systems.
• Ability to manage multiple documents and tasks while maintaining accuracy.

Preferred Candidate Profile

• Candidates with experience in Construction, EPC, Infrastructure, Healthcare Projects, or Real Estate will be preferred.
• Candidates who have handled project documentation, authority documentation, liaisoning, and inward/outward correspondence will be an advantage.
• Candidates should be well-organized, responsible, and comfortable coordinating with multiple stakeholders.

Education

Graduate / Diploma in Civil Engineering, Legal Studies, Administration, or a relevant discipline.

Experience: 2–3 Years
Industry: Construction / Infrastructure / Healthcare Projects

Work Location: In person

Pay: From ₹30,000.00 per month

Work Location: In person