Document Controller

Key Responsibilities

• Establish, maintain, and update the project library of reference documents and Data Management System
• Implement and maintain effective document control processes, procedures, and systems
• Monitor overdue or pending documents, follow up with Engineers/Contractors, and notify relevant parties to ensure timely action
• Maintain clear communication channels to ensure accurate and timely flow of project information
• Safeguard active and archived documents to prevent damage or deterioration; manage collection, indexing, filing, maintenance, and disposal of quality records
• Supervise the establishment and upkeep of the project’s central filing system (hard and soft copy), ensuring well-organized files and confidential handling of sensitive information
• Ensure all incoming and outgoing technical drawings, material submittals, RFIs, correspondence, and other project documents are received, checked, recorded, and distributed according to the project’s distribution matrix in a timely and efficient manner

Experience

• Proven experience as a Document Controller or in a similar role on large-scale construction or engineering projects (head office and construction supervision)
• Experience managing technical documentation, including drawings, material submittals, RFIs, and correspondence
• Experience coordinating with multiple stakeholders, including contractors, engineers, and clients

Skills and Competencies

• Strong organizational and time-management skills with attention to detail
• Excellent communication and coordination abilities
• Proficient in document control software (e.g., Aconex, Unifier, Procore, ProjectWise) and MS Office
• Ability to maintain confidentiality and handle sensitive information professionally
• Knowledge of construction/engineering standards and document control processes

Work Location: In person