Document Controller

• EDMS Administration: Administer the project Electronic Document Management System (Aconex, Procore, Trimble, or internal systems), controlling access rights and metadata.

• Drawing Register Control: Log, distribute, and control all revisions of architectural, structural, and MEP shop drawings, stamping superseded drawings to prevent obsolete usage.

• Submittal & RFI Tracking: Process and track Work Inspection Requests (WIR), Material Inspection Requests (MIR), RFIs, and Technical Submittals, monitoring turnaround times.

• Transmittal Generation: Generate formal incoming and outgoing document transmittals, ensuring all attachments and revision numbers are fully verified.

• Contractual Correspondence Archiving: File, index, and archive all contractual letters, emails, site instructions, and meeting minutes systematically.

• Document Distribution: Ensure prompt distribution of approved consultant documents to project management, site engineers, QA/QC, and subcontractors.

• Quality Audit Compliance: Maintain document control archives in full compliance with ISO 9001 quality audit standards.

• Project Handover Archiving: Coordinate final archiving of project records, O&M manuals, as-built drawings, and warranty certificates at project completion.

Desired Candidate Profile

• Essential Qualifications: Bachelor’s Degree or Diploma; 5+ years experience in construction document control.

• Preferred Qualifications: Certified EDMS Administrator (Aconex, Procore); advanced MS Office skills.

• Professional Licenses / Certifications: None mandatory.

• Required UAE / GCC Construction Experience: 5–8 years in UAE construction document control handling large-scale residential, high-rise, or commercial projects.