Document Controller

Taqeef is seeking a detail-oriented and proactive Document Controller to oversee the project documentation process and ensure the accuracy and completeness of project files. This role will also involve providing support to the project operations team, facilitating smooth workflow, and producing technical reports. The ideal candidate must have hands-on experience in document control, be fluent in English and be able to work under pressure.

Key tasks:

• Maintain the document management system and process for installation projects.
• Maintain up-to-date and accurate document and correspondence filing systems.
• Prepare the material installation submittals.
• Collect and archive required data for all projects (inquiry, quote, selection, approved submittal, Performa invoice, customer PO, units supplied, shop drawing, site audit report, T&C report, as-built drawing, handover letter) in electronic or hard copy form.
• Communicate with the projects team, suppliers, vendors, clients, and relevant departments to ensure an efficient flow of documentation, handover, and close-out of the projects.
• Maintain the Master Document Register for VRF projects in coordination with engineering, service, and project operations teams.
• Update projects' progress status reports and generate document control reports as required.
• Build standard T&C reports in coordination with project operations teams.
• Maintain and update design enquiries, site inspection and installation price cost requests data.
• Create and allocate job cards based on the Sr. Engineer – PO advice.
• Liaise with subcontractors on project payments and work progress status.
• Provide administrative support to the operations team when and as required.

Requirements:

• Proven experience in document control within a project-based environment.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Fluent in English, with excellent written and verbal communication skills.
• Proficiency in document management software and Microsoft Office Suite.
• Knowledge of industry standards and best practices in document control.

Please ensure to submit your updated resume with recent photo. Only candidates based in the UAE will be considered.