Document Controller

This is a maternity cover (10 month contract role) where the Document Controller (DC) is responsible for managing the project Document Management System and Digital Field Tool, implementing the Information Management (IM) strategy, and providing training and support to project teams and end users. The DC ensures that all documentation is received, classified, verified, and distributed in accordance with the company’s Digital Project Delivery (DPD) procedures and ISO 19650 / BS 1192 / PAS 1192 standards.

Responsibilities:

Document Management

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

• Host training sessions for new users of VFP and FV, either individually or in groups.
• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM). Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Qualifications:

Essential

• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.

Desirable

• Experience in configuring and managing systems in compliance with ISO 19650.
• Advanced user of Field View (FV), Dalux or similar digital field tools.