Document Controller

JOB ROLES AND RESPONSIBILITIES

• Receive, review, organize, and maintain company documents.
• Ensure documents are complete, accurate, and properly filed.
• Maintain document control systems, trackers, and databases.
• Monitor document revisions, approvals, and distribution.
• Ensure the latest versions of documents are properly maintained and accessible.
• Distribute documents to relevant departments and stakeholders.
• Archive and maintain obsolete or superseded documents based on retention policies.
• Track document submissions, approvals, and pending requirements.
• Prepare document status and compliance reports.
• Coordinate with internal teams and external parties regarding document requirements.
• Ensure proper confidentiality and security of controlled documents.
• Perform other administrative and document control tasks as assigned.

JOB QUALIFICATIONS

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• 1–2 years of experience in document control, records management, administration, or related functions.
• Proficient in MS Office, particularly Excel and Word.
• Familiarity with document management systems and shared drives is an advantage.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Good communication and coordination skills.
• Able to manage multiple documents and deadlines in a fast-paced environmen