Document Controller

1. Project Document Management

Key Responsibilities:

Maintain comprehensive records of all project-related documents including drawings, specifications, BOQs, contracts, work orders, reports, approvals and correspondence.

2. Drawing & Revision Control

Key Responsibilities:

Maintain architectural, structural, MEP, landscape, interior and other technical drawings; ensure latest approved revisions are available to project teams.

3. Consultant & Contractor Documentation

Key Responsibilities:

• Receive, register, circulate and track submissions from architects, consultants, contractors and vendors.

4. Document Transmittal & Correspondence Control

Key Responsibilities:

• Maintain records of incoming/outgoing transmittals, letters, emails, submissions, approvals and technical correspondence.

5. Approval & Statutory Documentation

Key Responsibilities:

• Maintain records of project approvals, sanctions, NOCs, permits, statutory submissions and authority correspondence. Track validity and renewal requirements.

6. RFI / Technical Query Management

Key Responsibilities:

• Maintain and track RFIs, technical queries, clarifications, design changes and responses between project teams and consultants.

7. Contracts & Commercial Records

Key Responsibilities:

• Maintain controlled copies of agreements, LOIs, work orders, purchase orders, amendments, rate approvals, bills and other commercial documentation as applicable.

8. Site Documentation

Key Responsibilities:

• Maintain records of site instructions, inspection reports, MOMs, progress reports, quality reports, photographs, test reports and other site records.

9. MIS & Document Status Reporting

Key Responsibilities:

• Prepare document status reports, pending-submission trackers, approval trackers, drawing registers and other project MIS.

10. Digital Document Management

Key Responsibilities:

• Maintain structured project folders on DMS/SharePoint/ERP or other designated platforms, with appropriate access controls and backups.

11. Handover & Close-Out Documentation

Key Responsibilities:

• Maintain and compile as-built drawings, warranties, O&M manuals, completion certificates, test reports, statutory approvals and other handover documents.

12. Audit, Compliance & Confidentiality

Key Responsibilities:

• Ensure documents are maintained in accordance with company SOPs, project protocols, audit requirements and confidentiality standards.