Document Controller

For a Roadworks & Utilities Civil Construction Company, the Document Controller role focusing on managing project documents, drawings, permits, inspection records, utility coordination documents, and client correspondence.

Job Responsibilities

• Establish and maintain an efficient document control system for roadworks, infrastructure, and utility projects.
• Receive, record, distribute, track, and archive all project-related documents, including drawings, RFIs, method statements, permits, inspection requests, and technical submittals.
• Maintain up-to-date document registers, transmittal logs, drawing registers, and correspondence records.
• Ensure proper version control of engineering drawings, shop drawings, revisions, and approved documents.
• Coordinate with Project Managers, Site Engineers, Surveyors, QA/QC Engineers, Utility Coordinators, Consultants, and Clients regarding document submissions and approvals.
• Monitor document review and approval workflows and follow up on pending submissions.
• Manage the filing and retrieval of utility NOCs, municipality approvals, permits, and regulatory documentation.
• Maintain records of inspections, material approvals, testing reports, as-built drawings, and project closeout documents.
• Ensure document control activities comply with company procedures, contract requirements, and quality management systems.
• Prepare weekly and monthly reports on document status, pending approvals, and project documentation.
• Archive completed project documents and ensure proper retention of records for future reference and audits.
• Protect confidential project information and ensure controlled access to sensitive documentation.
• Support project teams during audits, client inspections, and project handover activities.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or a related field.
• Minimum 5 years of experience as a Document Controller in civil construction, roadworks, infrastructure, or utility projects.
• Strong knowledge of document control procedures and construction documentation processes.
• Experience handling project drawings, utility approvals, NOCs, permit documents, and QA/QC records.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience using document management systems such as Aconex, EDMS, SharePoint, Procore, or similar platforms.
• Familiarity with UAE authority requirements, utility coordination processes, and project documentation standards is preferred.
• Excellent organizational skills with high attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong communication and coordination skills.
• Fluency in English; Arabic language skills are an advantage.
• Ability to work effectively in a fast-paced construction environment.

Key Competencies

• Document Control & Records Management
• Construction Documentation
• Drawing & Revision Control
• Utility and Authority Documentation
• Data Management
• Attention to Detail
• Time Management
• Communication & Coordination
• Problem Solving
• Confidentiality & Compliance

Work Location: In person