Document Controller

Job Description – Document Controller

Position: Document Controller
Industry: Interior Fit-Out / Commercial Interiors
Experience: 1–3 Years
Location: Gurgaon, Haryana
Employment Type: Full-Time

Job Summary

We are looking for a Document Controller with 1–3 years of experience in the interior fit-out / construction industry to manage project documentation and ensure proper document control throughout the project lifecycle.

The candidate will be responsible for maintaining and controlling project documents, including drawings, material submittals, RFIs, method statements, approvals, site documents, reports, and correspondence, while ensuring accurate revision control and timely distribution.

Key Responsibilities

• Maintain and control all project-related documents in both electronic and hard-copy formats.
• Manage shop drawings, architectural drawings, MEP drawings, material submittals, samples, RFIs, method statements, and other technical documents.
• Maintain document registers and trackers for drawings, submissions, approvals, and revisions.
• Ensure proper document numbering, naming, revision, filing, and version control.
• Upload and distribute documents to clients, consultants, project teams, vendors, and subcontractors as required.
• Track document submission, review, approval, rejection, and resubmission status.
• Coordinate with the Project Manager, Design Team, Site Team, Planning Team, and Commercial Team for required documentation.
• Follow up with concerned departments for pending submissions and approvals.
• Ensure that the latest approved drawings and documents are available to the site team.
• Maintain records of approved, rejected, superseded, and revised documents.
• Prepare and circulate transmittals for document submissions.
• Maintain trackers for RFI, drawing submissions, material approvals, and consultant/client comments.
• Maintain project correspondence, MOMs, inspection records, and other relevant project documentation.
• Assist the project team during internal and external audits by providing required documents and records.
• Ensure proper archiving and retrieval of project documents.
• Maintain confidentiality and security of project-related information.
• Prepare regular document status reports for management.

Required Skills & Qualifications

• Graduate in any discipline; Diploma/Degree in Civil, Interior Design, Architecture, or related field will be an advantage.
• 1–3 years of experience as a Document Controller, preferably in interior fit-out, construction, architecture, or MEP projects.
• Good knowledge of MS Excel, MS Word, Outlook, and PowerPoint.
• Knowledge of document control processes and revision management.
• Experience in maintaining drawing/document registers and submission trackers.
• Familiarity with document management platforms such as Aconex, Procore, Autodesk Construction Cloud, SharePoint, or similar systems is preferred.
• Good communication and coordination skills.
• Strong attention to detail and accuracy.
• Ability to work under pressure and manage multiple project documents simultaneously.
• Good follow-up and organizational skills.

Preferred Experience

Candidates with experience handling documentation for commercial offices, retail stores, hotels, restaurants, residential projects, corporate interiors, or large-scale interior fit-out projects will be preferred.

Key Documents Handled

• Shop Drawings
• Architectural & Interior Drawings
• MEP Drawings
• Material Submittals
• Material Approval Records
• RFIs / Technical Queries
• Method Statements
• Inspection Requests
• Work Completion Documents
• Snagging / Closure Documents
• As-Built Drawings
• Transmittals
• MOMs
• Project Correspondence
• Client/Consultant Comments
• Drawing & Document Registers

Key Competencies

• Document Control & Management
• Drawing Revision Control
• Project Coordination
• MS Excel
• Record Keeping
• Follow-up & Communication
• Attention to Detail
• Time Management
• Team Coordination

Salary: As per industry standards and candidate experience
Location: Gurgaon, Haryana

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person