Document Controller

Role & responsibilities

Document Control:

• Establish and implement document control procedures, ensuring compliance with industry standards, client requirements, and internal guidelines.
• Administer document management software systems to organize, track, and control various project documents, including drawings, specifications, reports, and correspondence.
• Maintain accurate databases and electronic filing systems for efficient retrieval of documents by all relevant stakeholders.
• Regularly monitor and update document logs, registers, and logs to reflect changes, approvals, and revisions.
• Facilitate the distribution of documents to internal and external parties as required, ensuring timely delivery and adherence to project deadlines.

2. Quality Assurance:

• Collaborate closely with project teams, engineers, and other stakeholders to ensure document accuracy, integrity, and compliance with established standards.
• Perform routine quality checks on documents to confirm proper formatting, completeness, and adherence to pre-established templates.
• Regularly update documents to reflect approved changes or revisions, maintaining version control to avoid confusion or duplication.

3. Document Coordination:

• Act as the primary liaison between various departments, project teams, and external partners regarding document-related queries, status updates, and approvals.
• Facilitate efficient review, approval, and distribution processes, ensuring all parties are informed of document status and timelines.
• Support project managers with document-related tasks such as preparing transmittals, tracking progress, and reporting on discrepancies or delays.

4. Compliance and Security:

• Ensure compliance with data protection and confidentiality guidelines, safeguarding sensitive information from unauthorized access or alteration.
• Assist in regular audits and inspections to validate adherence to company and industry standards, promptly addressing any identified issues.
• Stay updated on evolving document management best practices, tools, and relevant technologies, proactively identifying opportunities for continuous improvement.

Preferred candidate profile

At Tecnimont, we are a global leader in the engineering, procurement, and construction (EPC) industry. As part of our continuous growth, we are seeking a highly organized and detail-oriented Document Controller to join our team. The ideal candidate will possess excellent communication skills, exceptional attention to detail, and a passion for maintaining efficient and accurate document management systems. This role is essential in ensuring our projects run smoothly, adhere to regulations, and are delivered to clients on time