Document Controller

JOB RESPONSIBILITIES

• Manage, organize, maintain, and control company and project documents and records.
• Ensure proper document numbering, naming, filing, revision, distribution, and retrieval.
• Maintain the Master Document List, Document Transmittal Log, External Document Register, and Records/Archive.
• Monitor document revisions and ensure obsolete documents are properly withdrawn and controlled.
• Receive, review, distribute, and track incoming and outgoing documents.
• Coordinate with different departments regarding document submissions and requirements.
• Ensure documents are properly filed in physical and digital repositories such as SharePoint/OneDrive.
• Monitor document submission deadlines and follow up on missing or incomplete records.
• Assist in the implementation and maintenance of the company’s Integrated Management System (IMS) and document control procedures.
• Support internal and external audits by providing controlled documents and objective evidence when required.
• Perform other document control and administrative tasks as assigned.

QUALIFICATIONS

• Graduate of BS/BA in Office Administration, Information Management, Business Administration, Architecture, Engineering, or related field.
• Preferably with 1 year or more experience in Document Control, Records Management, or related administrative work.
• Experience in a construction company or ISO-certified organization is an advantage.
• Knowledge of ISO 9001, ISO 14001, and ISO 45001 is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of SharePoint, OneDrive, Google Drive, or similar document management systems is an advantage.
• Organized, detail-oriented, and systematic in handling documents and records.
• Good communication, coordination, and follow-up skills.
• Able to maintain confidentiality and handle multiple documents and deadlines efficiently.