Document Controller

The Document Controller (MEP) is responsible for managing, controlling, and maintaining all project-related documents, drawings, correspondence, and records for Mechanical, Electrical, and Plumbing (MEP) projects. The role ensures proper document control procedures are followed, maintains accurate records, and facilitates the timely distribution and retrieval of project documentation.

Key Responsibilities

• Maintain and control all MEP project documents, drawings, specifications, and records.
• Register, distribute, track, and archive incoming and outgoing documents.
• Ensure all documents are properly categorized, filed, and stored in accordance with company procedures.
• Maintain document control logs, registers, and databases.
• Coordinate with engineers, project managers, consultants, and subcontractors regarding document submissions and approvals.
• Monitor document revision status and ensure only the latest approved versions are in circulation.
• Prepare transmittals for document submission to clients, consultants, and authorities.
• Track shop drawings, material submittals, RFIs, method statements, and technical approvals.
• Ensure confidential documents are handled securely and appropriately.
• Maintain both electronic and hard-copy filing systems.
• Assist in preparing project close-out documentation and handover records.
• Generate periodic reports on document status, pending approvals, and submission schedules.
• Support project teams by providing quick access to required project records and documentation.

Qualifications

• Bachelor's Degree or Diploma in Engineering, Business Administration, or a related field.
• Minimum 2-5 years of experience as a Document Controller, preferably in MEP or construction projects.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Experience with document management systems such as Aconex, EDMS, SharePoint, or similar platforms.
• Strong knowledge of document control procedures and construction documentation.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Key Skills

• Document Management
• Record Keeping and Archiving
• Data Entry and Database Management
• Attention to Detail
• Time Management
• Communication and Coordination Skills
• Knowledge of MEP Documentation
• Report Preparation
• Confidentiality and Information Management

Pay: AED2,700.00 - AED4,000.00 per month

Work Location: In person