Document Controller

About the role

This role is accountable for the overall management, control, and integrity of project documentation in accordance with company procedures and project requirements. You will serve as the central point of contact for document-related matters between consultant, contractor, and client.

Key responsibilities

• Establish and maintain the document control system (both electronic and hardcopy) for the project
• Register, log, and track all incoming and outgoing documents, including drawings, method statements, RFIs, NCRs, SORs, reports, and correspondence
• Ensure proper document numbering, revision control, and status tracking in accordance with project procedures
• Prepare and issue document transmittals and ensure proper distribution to relevant stakeholders
• Monitor and follow up on document submissions, approvals, and overdue items
• Maintain and update the document register / master list to ensure accuracy and accessibility
• Coordinate with engineers, QA/QC team, and project stakeholders to ensure timely submission and closure of documents
• Control and maintain latest revisions of drawings at site and ensure obsolete documents are properly superseded
• Archive and file documents systematically for easy retrieval and audit purposes
• Support internal and external audits by providing required documentation and records

Job Requirement

• Accountable for ensuring compliance with project QA/QC requirements, document control procedures, and applicable standards (e.g., ISO 9001)
• Capable of ensuring all documents are accurately recorded, distributed, and maintained within the document control system
• Able to maintain up-to-date records and traceability of all incoming and outgoing documents
• Capable of ensuring proper handling of confidential and sensitive information
• Able to prepare periodic document control reports (e.g., submission status, outstanding documents) for management and client review