Document Controller

JOB DESCRIPTION – DOCUMENT CONTROLLER

Experience: 7–10 Years

Industry: High-Rise BuildingConstruction / PMC / EPC

Location: Mumbai

Qualification: Graduate in any discipline; candidates with a technical or engineering background will be preferred.

Job Summary

We are looking for an experienced Document Controller to manage, coordinate, track, and maintain project documentation for a high-rise building construction project. The candidate will be responsible for controlling design documents, drawings, technical submissions, material submittals, method statements, RFIs, and other project-related correspondence, ensuring proper document flow, revision control, timely distribution, and compliance with project documentation procedures.

Key Responsibilities

1. Design Documentation Management

• Manage and maintain all design-related documents, including architectural, structural, MEP, and other engineering drawings.
• Maintain drawing registers, revision histories, transmittals, and document distribution records.
• Ensure the latest approved drawings and documents are available to the relevant project teamsand site personnel.
• Track drawing submissions, reviews, comments, revisions, and approvals from consultants, designers, and other stakeholders.
• Coordinate the circulation of revised drawingsand ensure superseded versions are withdrawn from active use.

1. Technical Submissions and Approval Tracking

• Maintain and monitor technical submittals, including material submissions, technical data sheets, product catalogues, method statements, shop drawings, and technical specifications.

• Track submissions, review comments, resubmissions, approvals, and pending actions.

• Coordinate with design consultants, PMC, contractors, subcontractors, and internal engineering teams to ensure timely processing of technical documents.

• Maintain registers for RFIs, technical queries, design clarifications, inspection requests, and other technical correspondence, as applicable.

• Follow up with concerned stakeholders to resolve pending reviews and approvals within the required timelines.

1. Document Control and RecordsManagement

• Establish and maintain a systematic document control system for all project documentation.
• Maintain incoming and outgoing documentregisters, correspondence logs,drawing registers, technical submittal logs, and approval trackers.
• Ensure correct documentnumbering, coding, naming conventions, revisionidentification, and status classification.
• Maintain soft and hard copies of documents in an organized, easily retrievable manner.
• Ensure proper versioncontrol, traceability, confidentiality, and controlled accessto project records.

1. Project Coordination and Reporting

• Coordinate with design, planning, construction, QA/QC, MEP, contracts, and commercial teams for document circulation and follow-up.
• Prepare periodic reports on pending submissions, overdue approvals, outstanding RFIs, and drawing status.
• Highlight delays in document approvals that may affectconstruction progress.
• Support project meetings by preparing document status reports and maintaining records of technical correspondence and action items.

1. Digital Document Management and Handover

• Ensure documents are uploaded, indexed, categorized, and maintained according to projectprocedures.
• Support the preparation and compilation of as-built drawings, operation and maintenance manuals, warranties, test certificates, and final handover documentation.
• Maintain proper archival records and ensure smooth document retrieval during audits and project closeout.