Document Controller

Key Responsibilities:

• Manage the collection, registration, classification, distribution, tracking and archiving of project documents.

• Establish and maintain project document control systems, ensuring accurate document versions, status and records.

• Manage technical documents, contract documents, construction records, meeting minutes, reports and other project documentation.

• Distribute and circulate documents according to project requirements and follow up on responses and approval status.

• Ensure project documents are managed in accordance with established procedures, formats and access requirements.

• Coordinate document flow between engineering, construction, procurement, contracts and other project departments.

• Maintain document registers and databases to ensure project records are complete, accurate and traceable.

• Manage electronic and hard-copy filing and ensure documents can be retrieved efficiently.

• Assist project teams in preparing, organizing and reviewing technical documents, meeting minutes, emails and reports.

• Track document submission, review, approval and close-out status and follow up on overdue documents.

• Ensure effective document management throughout the project document lifecycle.

• Support project audits, inspections and the compilation of project close-out documentation.

Requirements:

• Bachelor’s degree or above, any discipline; majors in Engineering Management, Architecture, Civil or M&E Engineering are preferred.

• Minimum 2–5 years of experience in document control for construction, engineering or large-scale projects.

• Familiar with project document lifecycle management, including collection, storage, distribution, tracking and archiving.

• Proficient in project management and document control systems such as Aconex, Procore and SharePoint.

• Experience in preparing, reviewing and archiving technical documents, contracts and construction records.

• Strong cross-department communication and coordination skills to ensure timely and accurate document flow.