Document Controller

About the role

Manage, organise and maintain all project-related technical and administrative documentation. Register, track, distribute and archive engineering drawings, specifications, reports, correspondence and other project documents. Ensure proper document numbering, revision control and filing in accordance with project procedures. Maintain and update document registers, transmittal records and document tracking logs. Coordinate document submissions and approvals with project engineers, QA/QC personnel. Monitor outstanding documents and follow up on submission deadlines. Ensure only the latest approved document revisions are available for project use. Assist in preparing documentation packages for project reviews, inspections, audits and handover. Maintain confidentiality and ensure proper handling of project information. Provide administrative and documentation support to the project team as required.

Key responsibilities

• Manage, organise and maintain all project-related technical and administrative documentation
• Register, track, distribute and archive engineering drawings, specifications, reports, correspondence and other project documents
• Ensure proper document numbering, revision control and filing in accordance with project procedures
• Maintain and update document registers, transmittal records and document tracking logs
• Coordinate document submissions and approvals with project engineers, QA/QC personnel
• Monitor outstanding documents and follow up on submission deadlines
• Ensure only the latest approved document revisions are available for project use
• Assist in preparing documentation packages for project reviews, inspections, audits and handover
• Maintain confidentiality and ensure proper handling of project information
• Provide administrative and documentation support to the project team as required

About you

• Diploma or Degree in Business Administration, Engineering or a related discipline
• Minimum 2 years of experience in document control, preferably within marine, shipbuilding, oil & gas, construction or engineering projects
• Proficient in Microsoft Office, particularly Excel, Word and Outlook
• Familiarity with document control systems, document registers and revision management
• Good written and verbal communication skills in English and Bahasa Malaysia
• Strong organisational skills, attention to detail and ability to meet deadlines
• Able to work independently and coordinate with multidisciplinary project teams