Document Controller

About the role

The Document Controller is responsible for managing, organizing, tracking, and maintaining all project-related documents and records to ensure accuracy, proper filing, confidentiality, and timely distribution. The position supports the smooth implementation of solar construction activities by ensuring that all project documents are properly documented, updated, and accessible to authorized personnel.

Key responsibilities

• Receive, review, record, classify, and file incoming and outgoing project documents
• Maintain an organized filing system for both hard copies and electronic documents
• Ensure that all documents are properly labeled, numbered, dated, and version-controlled
• Monitor document revisions and ensure that the latest approved versions are available to the project team
• Maintain a document transmittal log and document tracking register
• Maintain project records, including drawings, plans, technical submittals, method statements, inspection requests, progress reports, and other construction-related documents
• Coordinate with the Engineering, QA/QC, HSE, Procurement, and Site Operations teams regarding document submissions and requirements
• Ensure that documents are distributed to the appropriate personnel within the required timeframe
• Prepare regular document status reports and update the project document register
• Maintain the confidentiality and security of project documents

About you

• Graduate of any four-year course, preferably in Office Administration, Business Administration, Information Management, or a related field
• Preferably with at least one (1) year of experience in document control, project administration, or construction documentation
• Experience in solar energy, civil works, electrical works, or other construction projects is an advantage
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook
• Knowledgeable in electronic filing systems, document tracking, and version control
• Highly organized, detail-oriented, and capable of handling multiple documents and deadlines
• Good written and verbal communication skills
• Willing to work on-site in Tuy, Batangas