Document Controller

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Job Description:

Document Controller

Abu Dhabi / Al Ain, UAE

Parsons is looking for an amazingly talented Document Controller to join our team! The Document Controller supports the site supervision team on water distribution network projects for a major utility client in Abu Dhabi, Al Dhafra and Al Ain, ensuring that all project documentation is controlled, traceable and available when needed, in line with the Client s document control philosophy and Parsons quality system procedures.

What You'll Be Doing:

• Receive, register and distribute all incoming and outgoing project documents, including Contractor submittals, shop drawings, method statements, material submittals, letters and transmittals.
• Track the review status of Contractor submittals and alert the supervision team to upcoming and overdue review deadlines, to support the contractual review turnaround.
• Maintain project registers, including submittals, RFIs, inspection requests (WIR / MIR), NCRs, site instructions, test records, correspondence, snags and defects.
• Maintain the electronic document management system and project filing structure, ensuring correct numbering, revision control and traceability.
• Upload and exchange documents through the Client s document management platform or agreed correspondence system, where access is provided.
• Control the issue of drawings and documents to site, and ensure superseded revisions are withdrawn.
• Compile supporting records for daily, weekly, monthly and quarterly progress reports.
• Maintain project master files, and assemble as-built records, test certificates and handover documentation for PAC and FAC.
• Prepare document status reports and statistics as requested by the Resident Engineer.
• Ensure all project documentation conforms to the Client s document control requirements and Parsons quality procedures.
• Support internal and Client audits of document control records.
• Maintain confidentiality and secure handling of project information.

What Required Skills You'll Bring:

• Diploma or degree in a relevant field (e.g. Business Administration, Computer Applications, Information Management or Engineering).
• Minimum 2 years of document control experience on construction or infrastructure projects, with a preference for consultancy experience in a similar scope of work.
• Strong IT skills in MS Office, including Outlook, Excel and Word.
• Working knowledge of electronic document management systems (EDMS) and document numbering and revision control practices.
• Well organized and detail-oriented, with the ability to manage high volumes of documents across multiple concurrent work sites.
• Good written and verbal communication skills.
• Fluent English reading and writing.
• Available on a full-time basis and prepared to work a six-day week as required under the Agreement.

What Desired Skills You'll Bring:

• Previous experience on TAQA Distribution (ADDC / AADC) or equivalent utility projects in Abu Dhabi or Al Ain is strongly preferred.
• Familiarity with TAQA Distribution document control requirements and correspondence systems.
• Experience with EDMS platforms such as Aconex, ProjectWise, SharePoint or similar.
• Familiarity with ISO 9001 quality management system document control requirements.
• Knowledge of Arabic is an advantage.

Security Clearance Requirement: None

Desired Candidate Profile

• Diploma or degree in a relevant field (e.g. Business Administration, Computer Applications, Information Management or Engineering).
• Minimum 2 years of document control experience on construction or infrastructure projects, with a preference for consultancy experience in a similar scope of work.
• Strong IT skills in MS Office, including Outlook, Excel and Word.
• Working knowledge of electronic document management systems (EDMS) and document numbering and revision control practices.
• Well organized and detail-oriented, with the ability to manage high volumes of documents across multiple concurrent work sites.
• Good written and verbal communication skills.
• Fluent English reading and writing.
• Available on a full-time basis and prepared to work a six-day week as required under the Agreement.
• Previous experience on TAQA Distribution (ADDC / AADC) or equivalent utility projects in Abu Dhabi or Al Ain is strongly preferred.
• Familiarity with TAQA Distribution document control requirements and correspondence systems.
• Experience with EDMS platforms such as Aconex, ProjectWise, SharePoint or similar.
• Familiarity with ISO 9001 quality management system document control requirements.
• Knowledge of Arabic is an advantage.