Document Controller

Provides effective document control support to project teams;

Maintains technical documents, drawings and all correspondences in an up-to-date, accurate, effective and efficient manner;

Ensures that all maintenance of documents are in accordance with Document Control procedures;

Inputs and maintains document data into standard registers ensuring that information is accurate and up to date for both incoming and outgoing project documents as well as drawings;

Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability, retrieval and reference;

Generates various document control reports as required;

Ensures that controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, suppliers and clients as applicable;

Maintains updated records of all approved documents and drawings and distribution list clearly;

Maintains the files and control logs as required by the project;

Prepares and ensures that all project documentations are archived both in hard copies and electronically upon completion of project;

Assists in maintaining drawing racks are up to date;

Tracks promptly on the incoming vendors correspondence / drawings and expedite / monitors/ reports on reply durations;

Administer the Exyte DCS and CPP systems on the projects.