Document Controller

Job Description: Document Controller – Construction Site

Job Title: Document Controller
Department: Construction / Project Management
Experience Required: 2–5 Years
Job Location: Construction Site
Employment Type: Full-Time

Job Summary

We are looking for an organized and detail-oriented Document Controller to manage, maintain, and control all project-related documents at the construction site. The candidate will be responsible for ensuring proper documentation, record keeping, document distribution, and coordination between site teams, consultants, contractors, and the head office.

Key Responsibilities

• Maintain and control all construction project documents, including drawings, specifications, reports, letters, and technical documents.
• Receive, register, distribute, and track incoming and outgoing documents.
• Maintain updated records of drawings, revisions, approvals, and document transmittals.
• Ensure that the latest approved drawings and documents are available to the site team.
• Maintain hard-copy and electronic filing systems for easy document retrieval.
• Prepare and maintain document registers, drawing registers, transmittal logs, and correspondence records.
• Coordinate with project managers, site engineers, consultants, contractors, and the head office for document submissions and approvals.
• Track pending documents, approvals, and revisions, and follow up with the concerned departments.
• Ensure proper numbering, naming, filing, and archiving of all project documents.
• Maintain records of inspection requests, material submittals, method statements, RFIs, site instructions, and other project documentation.
• Prepare daily, weekly, and monthly document status reports as required.
• Ensure document confidentiality and compliance with company procedures and project requirements.
• Assist the project team with documentation during audits, inspections, and project handover.

Educational Qualifications

• Graduation in any field (Knowledge or degree in Civil Engineering will be a plus point
• Candidates with relevant construction documentation experience may also be considered.
• Additional certification in Document Control or Project Management will be an advantage.

Computer Knowledge

• Good working knowledge of MS Office, especially Microsoft Excel, Word, and Outlook.
• Ability to maintain document registers and tracking sheets in Excel.
• Familiarity with AutoCAD drawings and drawing revision management is preferred.
• Good typing skills, email communication, scanning, printing, and electronic filing skills.

Experience Requirements

• Minimum 2 to 5 years of relevant experience as a Document Controller in construction, civil engineering, infrastructure, or building projects.
• Experience in handling construction drawings, technical submittals, correspondence, approvals, and project records.
• Experience coordinating with site engineers, consultants, contractors, and project management teams.
• Practical knowledge of document control procedures, revision tracking, and document registers.

Required Skills

• Strong organizational and record-keeping skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple documents and meet deadlines.
• Good coordination and follow-up skills.
• Ability to work independently at a construction site and as part of a project team.
• Responsible, systematic, and disciplined approach to document management.

Preferred Candidate Profile

• Candidates with experience in building construction, commercial projects, residential projects, or infrastructure projects are preferred.
• Must be comfortable working at a construction site.
• Must be able to maintain accurate records and ensure timely document distribution.
• Immediate joiners may be preferred.

Interested candidates may submit their updated CV along with details of their construction project experience, educational qualifications, and computer skills.

Pay: Up to ₹25,000.00 per month

Work Location: In person