Document Controller

Junior Document Controller – Construction

| Industry: Construction / Landscaping

Job Summary

Desert Group is seeking a detail-oriented Junior Document Controller with construction industry experience to support project documentation and document management activities. The successful candidate will maintain accurate project records, manage incoming and outgoing documents, track submissions and approvals, and coordinate with engineers, project managers, consultants, and subcontractors to ensure proper document control throughout project execution.

Key Responsibilities

• Maintain and organize construction project documents, records, drawings, and correspondence.
• Register, track, and distribute incoming and outgoing documents to the relevant departments and project teams.
• Maintain document registers, transmittals, drawing logs, submission trackers, and revision records.
• Assist in managing technical documents, including shop drawings, material submittals, method statements, inspection requests, and technical reports.
• Ensure the latest approved drawings and documents are available to the project and site teams.
• Monitor document submission and approval status and follow up on pending approvals with consultants, clients, and subcontractors.
• Ensure documents are properly named, numbered, filed, and stored according to company procedures.
• Maintain electronic and hard-copy filing systems for easy retrieval of project records.
• Support the preparation and distribution of project correspondence, reports, and meeting documents.
• Coordinate with Project Managers, Engineers, QS, Procurement, and other departments regarding document requirements.
• Assist with document revisions and ensure obsolete documents are identified and not used on site.
• Upload, download, and maintain project documents using document management systems.
• Ensure confidentiality, accuracy, and completeness of project documentation.
• Support internal and external audits by retrieving the required documents and records.
• Perform other documentation and administrative duties as assigned by the reporting manager.

Requirements

• Diploma or bachelor’s degree in Business Administration, Office Administration, or a related field is preferred.
• 1–3 years of experience in document control, preferably within the UAE construction industry is Mandatory
• Basic understanding of construction project documentation and workflows.
• Experience maintaining document registers, drawing logs, transmittals, and submission trackers.
• Familiarity with technical documents such as drawings, material submittals, method statements, and inspection requests.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Knowledge of document management platforms such as Aconex, SharePoint, or similar systems is an advantage.
• Good organizational skills, attention to detail, and follow-up abilities.
• Strong communication and coordination skills.
• Ability to manage multiple documents and meet submission deadlines.
• UAE construction experience is preferred.

Work Location: In person