Document Controller

Document Controller

Fully remote | Occasional travel to project sites and head office (London)

We're working with an exciting building services consultancy who is looking for an experienced Document Controller to support its growing portfolio of residential, commercial and mixed-use projects.

This business provides mechanical, electrical and public health (MEP) engineering design, alongside energy and building performance services. Its projects range from high-rise and super-prime residential developments to estate regeneration, commercial schemes and major mixed-use projects across London and the UK.

The role is fully remote, with very occasional travel to project sites or the company’s head office—typically around two or three times a month.

The role:

You’ll manage project information across several EDMS platforms, helping teams keep documents organised, accessible and moving through the right review and approval processes. You’ll work with project teams and stakeholders to set up systems properly, maintain document control standards and help colleagues use the platforms effectively.

Key responsibilities:

• Set up and administer project spaces across EDMS platforms, including 4Projects, Asite, Procore and Dalux .
• Create and manage document workflows, approval routes, user permissions and associated responsibilities.
• Set up user accounts and support project teams with onboarding and system training.
• Maintain document registers and monitor the upload, review, approval, distribution and revision of project information.
• Help teams follow consistent document control processes and keep records accurate and auditable.
• Support the coordination of information between internal teams, clients, consultants and contractors.
• Troubleshoot routine EDMS issues and help improve how systems are used across projects.

About you

• You have solid experience in document control and administering one or more EDMS platforms. namely 4Projects, Asite, Procore and Dalux (ideally).
• You can demonstrate experience setting up workflows, permissions and responsibilities within project systems.
• You’re confident setting up users and helping colleagues learn how to use an EDMS.
• You’ve worked in either a main contracting or building services environment ; MEP experience would be a strong advantage.
• You’ve supported residential or mixed-use projects, ideally within a construction or engineering setting.
• You’re organised, comfortable working remotely and able to communicate clearly with different project teams.
• Experience across all four named systems would be welcome, but strong, practical EDMS experience and the ability to learn new platforms are key.

If this position interests you and you would like to know more get in touch directly with [email protected]