Document Controller

About the role

We are seeking a Document Controller to join FEPA Sdn. Bhd. in Taman Desa Cemerlang, Johor on a full-time basis. This is a crucial administrative role that ensures the organisation maintains accurate, secure and accessible documentation systems. The Document Controller plays a vital part in supporting operational efficiency by managing the lifecycle of documents, maintaining compliance with regulatory requirements, and ensuring that critical information is properly classified, stored and retrieved. This position is essential to the smooth functioning of our business and directly impacts our ability to operate effectively across all departments.

Key responsibilities

• Establishing and maintaining document management systems and procedures to ensure consistency and compliance across the organisation
• Classifying, indexing and cataloguing documents in accordance with approved filing systems and retention schedules
• Controlling document distribution and ensuring that authorised versions are used throughout the company
• Implementing and monitoring document control procedures to maintain version control and prevent the use of obsolete or unauthorised documents
• Developing and updating document retention policies in line with legal, regulatory and business requirements
• Conducting regular audits of documentation systems to verify compliance and identify areas for improvement
• Managing the secure storage, retrieval and archival of documents, both physical and digital
• Training staff on document management procedures and best practices
• Liaising with relevant departments to ensure accurate and timely document submission and updates
• Maintaining comprehensive records of all document control activities and producing reports as required

What we're looking for

• Proven experience in document control, records management or a related administrative function, ideally within a manufacturing, engineering or regulated industry
• Strong knowledge of document management systems and procedures, including version control and change management processes
• Excellent organisational and attention to detail skills, with the ability to manage multiple documents and systems simultaneously
• Proficiency in document management software and MS Office applications (Word, Excel, SharePoint)
• Understanding of regulatory compliance requirements and quality management standards (such as ISO 9001)
• Strong written and verbal communication skills with the ability to explain procedures clearly to staff at all levels
• Ability to work independently and manage time effectively to meet deadlines
• Discretion and the ability to handle confidential information appropriately
• A relevant qualification in Records Management, Information Management, or equivalent experience would be advantageous

What we offer

At FEPA Sdn. Bhd., we value our employees and provide a supportive working environment where you can develop your career. We offer competitive remuneration, opportunities for professional development and training in document management best practices. You will work with a collaborative team in a structured role where your contributions to maintaining organisational efficiency are recognised and valued. We are committed to providing a workplace where you can progress and build a rewarding career in administration and records management.

About us

FEPA Sdn. Bhd. is a professional organisation based in Taman Desa Cemerlang, Johor, committed to operational excellence and maintaining the highest standards in document and records management. We pride ourselves on our systematic approach to business processes and our dedication to creating a structured, compliant and efficient working environment. Our team works collaboratively to support all areas of the business, and we value professionalism, accuracy and continuous improvement across all our operations.

Apply now

If you meet the above requirements and are interested in joining our team as a Document Controller, please submit your CV and a cover letter outlining your relevant experience. We look forward to hearing from you.