Document Controller

DOCUMENT CONTROLLER

1. JOB DETAILS

• Job Title: Document Controller
• Location: As per project requirement
• Reporting To: Project Manager / PMO Manager / Project Controls Manager
• Employment Type: Full-time, Permanent
• Industry: Wind Energy (EPC)

2. JOB PURPOSE

• The Document Controller is responsible for managing, organizing, tracking, and maintaining all project-related documents for Wind EPC projects. The role ensures proper document control procedures, timely distribution of technical and commercial documents, and compliance with project and quality management requirements.

3. KEY ROLES & RESPONSIBILITIES

• Establish and maintain document control systems for Wind EPC projects.
• Manage incoming and outgoing project correspondence, drawings, reports, and technical documents.
• Ensure proper version control, numbering, filing, and retrieval of documents.
• Coordinate with Engineering, Procurement, Construction, Quality, and Client teams for document submissions and approvals.
• Track document status and maintain document registers.
• Monitor document review cycles and follow up for approvals.
• Maintain records of transmittals, RFIs, MOMs, drawings and reports.
• Support project audits and project document archiving.
• Generate periodic document status reports.

4. KEY RESULT AREAS / PERFORMANCE INDICATORS

• Timely document processing and distribution
• Document retrieval accuracy
• Compliance with document control procedures
• Closure of document review cycles within timelines
• Audit compliance and document traceability

5. JOB SPECIFICATIONS

• Educational Qualification: Bachelor Degree/Diploma in Engineering, Business Administration or related discipline. Certification in Document Control preferred.
• Experience: 3-8 years in Document Control. Wind/Renewable/EPC experience preferred.
• Technical Knowledge: EDMS, SharePoint, Aconex, Procore, project documentation, ISO documentation and audit support.

6. TECHNICAL COMPETENCIES

• Document control processes and procedures
• EPC documentation management
• Version control and document lifecycle management
• Reporting and tracking systems

7. BEHAVIOURAL COMPETENCIES

• Attention to detail
• Communication skills
• Planning and coordination
• Organizational capability

8. KEY WORKING RELATIONSHIPS

• Internal: Engineering, Procurement, Construction, Quality and PMO teams
• External: Clients, Consultants, Vendors and Contractors

9. TRAVEL & WORKING CONDITIONS

• Travel to project locations as required and coordination with multiple stakeholders.

10. CERTIFICATIONS / ADDITIONAL REQUIREMENTS

• Document Control certification preferred
• Knowledge of ISO documentation and audits