Document Controller

Company Description

Khatib & Alami (K&A) is a privately-owned multidisciplinary design consultancy with projects across the Middle East & Africa, Levant, Central and South-East Asia, and Europe. Founded more than five decades ago, the company is built on principles of professional excellence, integrity, and social responsibility. K&A delivers sustainable solutions for complex and high-profile projects, using innovation and smart technologies to create long-term value for clients and communities. The organization offers diverse career paths, emphasizing employee empowerment, learning, and knowledge sharing. Team members are encouraged to grow their careers in line with their ambitions while contributing to a better future.

Job Responsibilities

• Handling multiple project documents, preparing transmittals, receiving Client documentation and distributing internally on time.
• Track documents on a project using a documentation system and generate reports on overdue documents and status of documents on the project.
• Develop templates and standard guidelines to be used as a reference in overall formatting of document.
• Being a focal point on the Project documentation/ Support / issues for the entire team.
• Being a focal point on the Project submissions to Client.
• Supporting PM/APM/DM/PE as per project requirements.
• Maintain document control procedures and processes, including document numbering, revision control, and storage.
• Manage the distribution of documents to internal and external stakeholders, ensuring that documents are delivered on time and to the correct recipient.
• Ensure that documents are properly reviewed and approved, and that all changes are properly recorded and communicated.
• Archive and store electronic documents in accordance with company policies and procedure.
• Ensure that documents are easily accessible and searchable, using document management software or other tools.
• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
• Review and verifies project documents for completeness, format, and compliance with contract requirements.

Qualification :

Diploma in Technical trade or University Graduate.

Certifications in Aconex/SharePoint/BIM360/ACC added benefit.

Skills:

Good knowledge of Project Document Management.

Good knowledge of MS Teams, ACC/BIM 360.

Knowledge of any EDMS (Mandatory)

Strong analytical and problem-solving capabilities.

Good communication skills

Good interpersonal skills

Proficiency in spoken and written English.

Good secretarial skills and organizational abilities

Experience:

Minimum 5 -10 years of relevant industry experience.

Previous experience of Middle East/GCC projects will be beneficial.

Candidates with previous experience in AEC (Architecture, Engineering and Construction) industry will be given preference.

Job Location : Bengaluru, Karnataka