Document Controller

Hiring: Document Controller & Administrative Coordinator

Location: Dubai Investment Park 1 (DIP 1), Dubai

Job Type: Full-Time | On-Site

Industry: Art Consultancy & Production

Job Summary

We are seeking a highly organized and detail-oriented Document Controller to join our art consultancy company.

The ideal candidate must have previous experience working in a fit-out company , a strong understanding of project documentation and administrative procedures, and proficiency in Microsoft Office applications.

The role involves managing project documents, maintaining accurate records, coordinating with clients, consultants, suppliers and internal teams, and supporting daily office operations.

Key Responsibilities

• Manage daily office activities and administrative tasks.
• Organize and maintain project documents, drawings, contracts, quotations, invoices and purchase orders.
• Handle emails, telephone calls and business correspondence.
• Maintain digital and physical filing systems with proper document version control.
• Track document submissions, revisions, approvals and deadlines.
• Coordinate with project managers, designers, consultants, contractors and suppliers.
• Maintain document registers, transmittals and project trackers.
• Follow up on pending approvals, project submissions and deliverables.
• Prepare project reports, presentations and meeting minutes.
• Assist with quotations, invoices, purchase orders and expense records.
• Organize meetings, appointments and management schedules.
• Provide administrative support to management and project teams.

Qualifications & Requirements

• Mandatory previous experience in a fit-out company.
• Experience in document control and project coordination.
• Good knowledge of fit-out project documentation and procedures.
• Proficiency in Microsoft Office, especially Excel, Word, Outlook and PowerPoint.
• Experience in office administration and daily operations.
• Strong organizational, communication and multitasking skills.
• Ability to work independently, follow up on tasks and meet deadlines.
• Professional attitude, attention to detail and confidentiality.

Important Note — Mandatory Requirements

Applicants MUST meet the following conditions:

1. Fit-out background is mandatory. Candidates must have previous working experience in the fit-out industry.
2. Must be familiar with Dubai Investment Park 1 (DIP 1) and able to commute reliably to the office.
3. Work location is DIP 1, Dubai. This is a full-time, on-site position.

• Please apply only if you meet these requirements.